Bring your own contract
Your terms, not a generic template — mileage limits, fuel policy, liability, and more.
Features/E-signed agreements
Agreements & e-sign
Your rental agreement, signed before the trip starts
Fleetwire builds your rental agreement into checkout, so every renter signs it digitally before a booking confirms. Enforceable paperwork on every trip — no printer, no clipboard, no "I'll sign it at pickup."
14-day free trial · No credit card · Available on Standard and up
Why it matters
An unsigned agreement is a conversation, not a contract
When the paperwork lives on paper — or doesn't get signed at all — you're exposed the moment something goes wrong. Fleetwire makes signing a required step of booking, so the terms are agreed to, timestamped, and stored before anyone touches the vehicle.
- Signed before confirmation. No signed agreement, no confirmed reservation.
- Timestamped and stored. Every signature is dated and kept with the booking record.
- Your terms, your language. Use your own agreement — mileage, fuel, insurance, liability, all of it.
How it works
Upload once, sign on every booking
Set up your agreement a single time. From then on it's part of the flow, automatically.
1
Add your agreement
Bring your own rental contract and terms — Fleetwire turns it into a signable document (an envelope).
2
Renter signs at checkout
The renter reviews and signs on their phone as part of booking, before payment completes.
3
Filed with the booking
The signed copy is stored on the reservation, next to the verified ID and the deposit hold.
Paperwork that keeps up with you
E-sign is part of the same trust stack that verifies renters and holds deposits — one flow, one record.
Required to book
Signing is a gate on confirmation, so no trip starts without agreed terms on file.
Findable later
Every signed envelope stays attached to its booking, so you can pull it up in seconds if you ever need it.
E-sign questions
Can I use my own rental agreement?
Yes — that's the point. Upload your existing contract and terms, and Fleetwire turns it into the document renters sign at checkout. You're not locked into a generic template.
Is a digital signature enforceable?
Electronic signatures are legally recognized for rental agreements in the US and most jurisdictions. Each signature is captured with a timestamp and stored with the booking as your record.
When does the renter sign?
During checkout, before the reservation confirms. You can require signing so a booking can't complete until the agreement is signed.
Which plans include e-sign?
E-signed agreements are included on the Standard plan and above. See the pricing page for the full breakdown.
Put a signed agreement on every trip
Stop chasing signatures at pickup. Build your rental agreement into checkout with Fleetwire.